PRET is Hiring: Administrative Coordinator
Want to learn about the leadership of a nonprofit while helping support an organisation dedicated to addressing the employment and employability challenges facing Québec’s English-speaking community?
If you are a super-organized self-starter with superior attention to detail and love keeping budgets, projects, and processes on track, apply today to work at the Provincial Employment Roundtable (PERT)
Position Summary/What you’ll be doing
Reporting to the Executive Director, the Administrative Coordinator provides a range of administrative support services to the Executive Director, Board of Directors, management team, and Sectoral Tables.
Primary Responsibilities/What can I expect to do in this role?
- Act as a liaison for all purchases, office supplies, subscriptions, account management, technology and IT related matters
- Compose and proof-read letters, memos, reports, and other documents
- Support HR functions, including employee onboarding and benefits administration
- Manage incoming and outgoing courier and mail, and main email address
- Offer logistics support for all meetings, events, and travel
- Organize paper and electronic files, archive confidential files and important documents
- Undertake other projects and duties as assigned by the Executive Director
Our ideal candidate has the following skills and experience
- Proven track record of effective decision-making, organizational, interpersonal, and communication skills
- Ability to multitask and prioritize in a fast-paced, diverse, service-oriented office environment
- High degree of professionalism and ability to complete sensitive tasks with discretion and tact
- Agile, clear thinking for quick turnaround of accurate, high-quality deliverables
- Excellent communication skills
- Aptitude to learn new systems and develop them where necessary
- Enthusiasm and drive! We have an ambitious mission, and it will be our collective energy that will get us there
- Highly proficient in G suite, Microsoft Excel, Powerpoint, Outlook and Word
Other Qualifications, Skills and/or Abilities that are not necessary, but assets for the role
- Diploma of Collegial Studies (3-year technical DEC) or a post-secondary degree in Business Administration, Accounting, Financial management and/or any related diploma
- Experience working in the nonprofit sector, government, or in an community organization
- Excellent bilingual; verbal and written communication skills
- Knowledge of nonprofit funding and financial management
- Knowledge of the Quebec employability landscape and/or experience in employment and employability programming
- Knowledge of Official Language Minority Community landscape and experience working with the Quebec English-speaking community
Job specifications
- Full-time position (35 hours)
- Salary range: $40,000 to $60,000, commensurate with experience and skills
- 15 days paid vacation, plus office closure between Christmas and New Year’s Day.
- 9 personal/sick days
- Health and dental insurance benefits
PERT fosters a culture where creativity, innovation, diversity, and inclusion are valued, encouraged and fostered. We offer:
- Hybrid work environment: including a fantastic new office space, and the opportunity to work remotely
- An inspiring mission with work that makes an impact
- Learning and development opportunities
- Open and inclusive work environment
- Flexible work arrangements
Application Process
Please note that applications will be reviewed on a rolling basis, only candidates selected for an interview will be contacted.
PERT values the contributions that individuals who identify as members of marginalized communities bring to our organization. We encourage, among others, Indigenous people, people of colour, people with disabilities, people identifying as LGBTQI2, women, formerly incarcerated or institutionalized people, immigrants and people from working class backgrounds to apply. We also understand that applicants may experience a number of these identities simultaneously in ways that reinforce and nuance their experience. We are committed to creating an organization as diverse as the communities we serve.
If you wish to be considered for employment equity, you can let us know in your cover letter. Please note that it is not required that candidates explain why they would like to be considered for employment equity.
About PERT
Founded in February 2020, PERT (Provincial Employment Roundtable), is a non-profit community-based organization dedicated to assisting in the employment and employability of English‐speaking Quebecers to improve their economic vitality through the mobilization of resources and partners. This includes mobilizing stakeholders within the English‐speaking community and engaging with all levels of policymakers with a view to educate, influence, partner with and to ensure adequate distribution of resources to effectively identify and respond to employment and employability challenges.
PERT is being funded by the Secretariat aux relations avec les Québécoise d’expression anglaise to develop an effective network of institutions and organizations working directly or indirectly on employability issues of English-speaking Quebecers, develop a knowledge base on the employability issues faced by English-speaking Quebecers, and serve as the interlocuteur with the Gouvernement du Québec on employability issues for English-speaking Quebecers.